Project Management Process Driller


Play with PMBOK ITTO – Interactive Mind Map in PDF aligned with PMBOK Guide® – Fifth Edition(English)

Project Management-5thEd – Knowledge Area Wise 

5th KA-wise

Project Management-5thEd – Process Group Wise

5th PG-wise

Project Management Process Driller Based on PMBOK Guide® – Fifth Edition(English)

–> Project Management Process Driller Excel Workbook Link <–

In this Excel workbook, there are 4 sheets.

In first sheet(Name:KAs Vs Process Groups), I presented detailed information of Processes in different Knowledge Areas grouped under five process groups in ready-to-print table format.

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In 2nd Sheet (Name:Drill-down), I presented an interactive drill down which displays ITTO information based on your selection of Process groups & processes within the process group. Here VB Macros are used to make the experience more visually pleasant and greatly understandable.

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We see PMBOK arranged its content based on Knowledge area. So 3rd sheet(Name:Drill-down2) is just a different dimension for the information presented in 2nd sheet. The key driving factor here is Knowledge area. This view helps you to review ITTO PMBOK chapter-wise.

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In fourth sheet(ITTO Drill-down), 191 ITTO in all processes are provided with drill down facility. With this pivot, one can readily get -

Which are all processes using particular ITTO?
Which process group that process belongs to?
Is the given ITTO item a Input or Tool & Technique or Ouput?
In how many processes an ITTO item used?
Is an ITTO item, output to which process & input to how many other processes?

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This excel workbook provided for personal use like PMP Exam Preparation or PM activities & DON’T share this in common forum or web sites. As this one is part of my training guide and project management book

By the way, I one last thing before I close this post: This document is password protected. Use “leadershipchamps” as open password for the document. I prefer keeping it Read-Only to keep the integrity of the excel, so select “Read-Only” button in subsequent dialog that asks for Write Access password. Also, select “Enable content” to enable the Macros. Though I ensured it virus-free, but still I strongly advise you to virus scan before you open the document.

In case you found any errors (or) you have any comments, suggestions or questions, please contact me through my blog

Leadership is not a profession..


Leadership is not a profession.. It is a human quality. It requires a right mindset to be a leader. Look around the leaders you admire and find the quality that you think that made you to like them. You can practice it with passion & not by force. You will feel the change how people see you – you will be their leader soon.

Quotes.. Advises..


Remember that not everyone will understand & value your privacy the same way you do.

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The answer to a problem does not always come forth through interaction, but it may give a different perspective about the problem or about interacting person.

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Wait… Do you think advising others implicitly means I stand up above all & outside of that advice message? No. Not at all! I encountered a situation which gives rise to a decision that comes out as advise.. If I encounter same situation again I need to apply same advise I shared and I should not exclude myself from my own advise.

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Techniques to deal with Desires & Wishes


Desires or wishes are nothing but our thoughts that are formed to get worldly items (it can be knowledge, wealth, pleasure, relationship, etc) that we like to acquire one or the other day. To deal with desires, we are using different techniques. Each one has its pros & cons.

Technique of Indulgence - This technique tells “If you have a desire, Go get it.” In that way, you can make sure it will be achievable in your life. Though we get the desire fulfilled immediately but we cannot say surely that it is removed fully.

Technique of Suppression - This technique tells “Whenever a desire comes to your mind, you tell yourself that it is wrong to have the thought”. Though this helps for short period, but it leads to depression. Also, this is the technique used if indulgence is not possible any more or desire cannot be fulfilled by any means.

Technique of Distraction - This technique tells “whenever a desire comes to your mind, distract it with some activity that occupies it”. Again here it helps for a short time. Many people goes to movie just to practice this technique – forget the worries for couple of hours & comes to old status once they come out of movie theatre.

Technique of Sublimation -  This technique tells “whenever a desire comes to your mind, convert it or transform it to a higher level of need (life goal) instead of indulgence or suppression”. We can practice the technique of setting an ultimate goal in mind & reminding it whenever a distracting desire or wish pops up.

Sigmund Freud says “Sublimation is a mature type of defense mechanism where socially unacceptable impulses or idealizations are consciously transformed into socially acceptable actions or behavior, possibly resulting in a long-term conversion of the initial impulse”

Sublimation is when displacement “serves a higher cultural or socially useful purpose, as in the creation of art or inventions” - Wade and Tavris

Though we are practicing all the above techniques in life, Sublimation technique is the best as it is transformational in nature with long-term effect.

Situations to use Transactional Leadership in Team


Transactional leadership occurs when the leader rewards the team member, depending on the adequacy of the team member’s performance. Transactional leadership depends on contingent reinforcement, either positive contingent reward (CR) or the more negative active or passive forms of management-by-exception (MBE-A or MBE-P). [1]

Here are some situations I can think of.

* Use CR – when you found team member is motivated with some kind of reward & you can arrive a mutual agreement with your team member on reward he is getting after the work done is expected fashion.

* Use MBE-A – when you don’t want a mistake/error done by your team member propagates further that may jeopardize the project. You actively get the statuses, problems, challenges, develop processes, ensure adherence of project processes, conduct reviews, etc so that no error goes beyond certain time period. This really required when you manages a critical project & have time to do micro management. This is used when team member is having less experience in the work area. MBE-A may be required and effective in some situations, such as when safety is paramount in importance[2].

* Use MBE-P – when you don’t really care much about the errors or deviance as soon as it occurred. You have some time to correct them & they are not critical. This is followed when team member is having good experience in the area of working.
Leaders sometimes must practice passive MBE when required to supervise a large number of subordinates who report directly to the leaders[2]

Reference:

1. Significant Behaviors of Transactional Leadership –http://leadershipchamps.wordpress.com/2008/09/19/significant-behaviors-of-transactional-leadership/
2. Transformational Leadership (Second Edition) BY Bernard M. Bass, Ronald E. Riggio, Lawrence Erlbaum Associates, Inc.,2006

Q & A – Which one to Adopt Transactional or Transformational Leadership?


One college student asked me a Question - “Which between the two should be adopted. My lecturer says transactional leader is best 4 efficiency and effectiveness. How true is this?”

My Answer:

To best of my knowledge, I agree with the existence of both leadership styles in everyone. As we displayed & practiced transactional leadership for many decades – it was considered as the best approach, but there is no complete truth in that. One need to evaluate the situation and decide whether to go with Transactional or Transformational & should not stick on to one in all situations.

Your lecturer says so because he practiced transactional in many (appropriate) situations & found to be producing results. Also transactional is practiced by teachers a lot – “praise the student who gets high grade and punish the one who takes lesser. As they get good results from their class, they will get good name from principal”. They will understand the real taste of teaching if they start practicing Transformational.