Project Management Process Groups & Processes (PMBOK® 5th Edition)


For long time, I am creating Mind Maps™ for project management coaching activity. Four years back, I presented PMBOK process groups & processes within those process groups for 4th Edition in this post. Now it is time to update the Mind Maps for 5th Edition Change. Click on the Image to view it in HQ. You will get a nice printout on A3 Landscape paper.

Project Management Processes - Process Group-wise

Project Management Processes – Process Group-wise

Project Management Processes - Knowledge Area-wise

Project Management Processes – Knowledge Area-wise

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites.

Trademarks:

“PMBOK” is a registered trademark of the Project Management Institute, Inc. which is registered in the United States and other nations http://www.pmi.org

Project Information Cycle


Project information collection & dissemination is a cyclic process & vital one for project success. I collected few points here about project information cycle & thought it is worth sharing with all of you:

•Data collection for a project starts very early in project life cycle

•Lot of information collected in projects from various sources within and outside the project

•Data collection is a continuous process throughout the project life cycle

•Collecting & organizing data and transforming them as information (i.e. project performance) helps in decision making & effective communication

•Data/information can be a written document or verbal statements

•Organizational process assets is repository of information for previously executed projects & provide valuable inputs to other projects

Project Information Cycle

Due to confusion over terms like data & information, PMBOK came up with crystal clear definitions for each of those terms.

•Work Performance Data – data collected on day-to-day basis in project work execution (Example – % of work completed, # of defects)

•Work Performance Information – data collected from controlling processes that are used to analyze the project performance (Example – status of deliverables)

•Work Performance Report – way of representing the project work performance information that delivers intelligence for decision making (Example – status report, project dashboard)

Project Manager’s Essential Soft Skills


In one of my article, I talked about “Roles and Responsibilities of a Project Manager“. In that article, I mentioned more about a PM’s duties related to project execution. In a very basic level, Project Manager is also another human being who is bound to show certain set of behaviors, beliefs and emotions. Selected set of behavioral skills is essential for a Project Manager to make the project run smoothly & successful. I like to cover PM’s essential soft skills in this article.

This list has more similarity with my other articles on Leadership as “Project Manager is the Leader of the Project who carries the project vision & bring team together to work for a common goal”. In this blog’s theme Leadership Rubik Cube, I explained about following skills: Motivation, Trust, Communication, Influence.

Leadership: This skill is crucial for any PM & it comprises of almost all skills listed here. Mainly a Project Manager should work towards getting everyone on same page with him about the purpose of the Project and making everyone work towards the goal even team have differences between them.

PMs Essential Soft Skills

PMs Essential Soft Skills

Conflict Management: Conflict is natural and inevitable. Project Manager should know techniques to manage conflicts & use them appropriate to the situation. I dealt about this topic in this post.

Coaching: This is similar to competency skill I pointed out in the blog theme. Project Manager need to have necessary competency so that they can develop competency in team members which help them to perform their project activities in the expected level.

Negotiation & Team Building: These skills need more personal involvement from a Project Manager than just focus on output. This one identified under “Relationship & Recognition” in Leadership Rubik Cube. Better relationship with the team & other stakeholders creates a positive environment towards successful execution of the project. All other skills like Communication, Trust Building, Conflict Management, Influencing helps in doing better negotiation & team building activities.

Decision Making: A decision by organization’s management gives birth to a new project 🙂 Facing challenges, finding options, deciding to go with one particular option – are part and parcel of a Project Manager’s day-to-day life. Decisions of a Project Manager at each level affects the project outcome. Therefore it is essential skill for a PM.

Political & Cultural Awareness: Politics in organization is as long as it creates healthy competition among different groups that leads to organization’s growth. PM need to create awareness about the organizational politics & use it appropriately for project success. With increase in global projects, it is inevitable for PMs to understand the cultural differences in the team around the world and work with them accordingly.

Breakdown Structures – A Powerful Project Management Documentation Format


Documentation & maintenance of documentation is one of the hardest and important activities in Project Management. Hundreds of plans, mails, progress tracking, change requests, document updates, contract documents, etc are few examples of documentation events in project life cycle. There are three main formats used to represent information in documents.

1. Text format – This is most used format as we are trained to write paragraphs & pages from our childhood.

2. Tabular format – This is used when a matrix or log type of information representation is required i.e. responsibility matrix, risk log.

3. Tree hierarchical format – This type is used to depict whenever parent-child relationship exists between different elements. This is the prevalent type used in all “Breakdown Structures”. If you analyze you can see, basic structures built-in Mind mapping is very much tree hierarchical in nature. That’s why Mind Mapping technique can be used directly into your project documentation.

Project Management Documentation formats

Project Management Documentation formats

Breakdown structures

Breakdown structures are important document formats throughout Project Management Life Cycle. One can see Work BS, Resource BS, Risk BS, Organizational BS used in most of the Project.

Breakdown structures follow the general principle of life –

“What you think as a big & unachievable can be achieved by breaking it down into smaller pieces & successfully finishing all smaller pieces leads to completion of the big”.

I like to give simple and effective example here. You are about to have a big buffet lunch. If you think of eating all in one stretch, then it is surely unachievable. You are finishing that tasty feast by eating one mouth at a time.

In Project Management, Breakdown structures are hierarchical representation of information based on certain broad element at the higher level and detailing it out in the descending levels (This is what you do exactly in Mind Mapping too!). A breakdown structure has nodes that represent some text attached to it that conveys some specific information. Nodes are connected with branches in a parent-child tree structure that follows parent = sum of all children rule.

Few other general design principles applies to breakdown structures like 1) 100% Rule 2) Mutual exclusive elements 3) Level of detail. Here are few commonly used breakdown structures and their explanations.

Work Breakdown Structure (WBS) – The WBS is a hierarchical decomposition of the total scope of work to be carried out by the project team to accomplish the project objectives and create the required deliverables.

Resource Breakdown Structure (RBS) – The resource breakdown structure is a hierarchical representation of resources by category and type.

Organizational Breakdown Structure (OBS) – A hierarchical representation of the project organization that illustrates the relationship between project activities and the organizational units that will perform those activities.

Risk Breakdown Structure (RBS) – A hierarchical representation of risks according to their risk categories.

Project Selection Methods – Mind Map


In past one month, I collected some general information about project selection methods. Lot of information available on project selection methods in books (esp. mathematical calculations). My main focus on giving details for Project Managers & PMPs (and of course PMP aspirants). As usual, I tried information distribution through Mind Map technique.

(Note: Click on the image to get full view)

ProjectSelection

For overview text about project selection methods please go through my earlier post Project Selection Methods – An Overview

Important Note:

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites. As this one is part of my training guide and project management book.

Organizational Structure Characteristics


Understanding organizational structure gives every employee an advantage when interacting with key organizational resources. Here I like to present a single point information on Organizational Structure as documented in PMBOK in Mind Mapped way to understand whole concept. No need for me to write in paragraphs about it as the picture tells you everything possible.

Organizational Structure

Project Management Process Groups & Processes (PMBOK® 4th Edition)


I am creating Mind Maps™ for project management coaching activity. I found Mind Maps™ are giving excellent way of visual communication compared to verbose presentation slides. Especially in project management, Mind Maps™ have wide range of application like decision making, risk planning, process flows, etc. In this map, I presented PMBOK process groups & processes within those process groups. Click on the Image to view it in HQ (3900 px * 2861 px). You will get a nice printout on A4 Landscape paper.

PMBOK_ProcessesMindMap

Here is another Mind Map in Knowledge Area perspective.

Project Management Mind Map

Update on 12th June 2010 – For benefit of everyone I put the entire Process Group/Process/ITTO in a Free Mind file (.mm format) in this blog using box.net file sharing service – it appears as last item in the left side bar.

* Note# 1: There could be some typo or presentation errors. Please reply back for any corrections.

* Note# 2: You can use this for personal use (like studying for PMP Exam or PM activities). But don’t share this in common forum or web sites.

Trademarks:

The use of the term “Mind Maps” is claimed as a trademark by The Buzan Organisation, Ltd. in the UK and the USA. The trade-mark does not appear in the records of the Canadian Intellectual Property Office. In the U.S. “Mind Maps” is trademarked as a “service mark” expressly for “EDUCATIONAL SERVICES, NAMELY, CONDUCTING COURSES IN SELF-IMPROVEMENT” – other products and services are not covered by the trademark.

“PMBOK” is a registered trademark of the Project Management Institute, Inc. which is registered in the United States and other nations http://www.pmi.org